With the invoicing package of MICE Operations you immediately convert your event into a (down payment) invoice.

You can create an invoice directly from the event dashboard, which is then prepared as a draft invoice in the invoicing module.

In the event dashboard you can always see the billed amount.

Product order on invoice

The order of products on the invoice is determined by the order of products in the event's schedule: packages are added first, then single products and finally products added to the activities.

Include/exclude free lines

Decide with one click whether you want to include or exclude free (€0,-) product lines to the invoice. Quickly create clean invoices without unnecessary information.

When creating an invoice you can also enter a percentage of the amount to be invoiced, then a draft down payment invoice is created. The amount that is calculated remains stored in the event dashboard so that the amount is credited with the final invoice.

While creating a new invoice, select 'brief invoice' and enter a percentage.

Do you want to create a payment invoice without VAT? Select 'brief invoice', manually add a price at 0% and delete the other lines.

Click here for more information

You can also create an invoice without first creating an event. Go directly to Billing (via the blue menu bar) and click on '+ create invoice'. Select a customer and add a product to the

invoice.

Billing address
The billing address can be entered when creating or editing a customer. If no details are entered, the customer's postal address will be retrieved.

Reference

It is possible to enter a cost centre or PO number in the reference field.

Multiple events on one invoice

You can continue to replenish a customer's invoices from multiple events until the invoice is sent. More information.

Still need to make an adjustment? We advise you to make adjustments directly in the event dashboard. Adjustments in the invoicing module are not made in the event dashboard or in the reports.

By duplicating the concept invoice you can indicate per invoice which organisation it should go to and you can easily remove and add customer data and product items.

The invoice overview shows all your concept, open and paid invoices. The system also indicates when a reminder or deposit needs to be sent out.

At the top of the overview you can find some total amounts.

These are:

It is possible to add attachments to the invoice message. To do this, first go to the invoice. Click 'send'. You are now in the screen in which you can add the invoice message before it is sent. Click 'add file' and select a file. The file is now added as an attachment.

The system directly sends invoices and indicates when a reminder should be sent.

Setting message templates you create your own standard message for each invoice message, reminder or exhortation.

The invoice is sent with the invoice attached as a PDF file.

You can always add an extra email address (in CC or BCC).

You can start halfway through the year, you enter your last invoice number and the next invoice will be provided with the correct number.

You can add your own letterhead to the invoice template.

From the invoicing overview, you can directly export a CSV file and transfer it to your accounting package.

Enter a BCC email address to which all invoices are sent automatically. You can also enter an email address from your accountant or a scan program.

On request. Please contact info@miceoperations.com or send a message via the chat.