In this article we give tips on how to create a single day or multi-day event.
Check availability
Check availability by going to the occupancy display in the schedule:
The occupancy view is available in MICE Regular and Pro, not in Start.
Create a new event
Video about creating a new event
Occupancy view: We recommend using the occupation view to create an event so that the event is immediately scheduled at a location.
Click the 'plus' icon at the (first) day of the event.
General view: Or create a new event (not linked to an event) by clicking the '+ create event' button at the top of the screen.
You will now see a screen where you can enter basic event information.
Basic information of an event
When creating an event, you enter its basic information. The table below lists all available fields, including explanations and examples.
Field | Explanation | Example |
Event name (required field) | The event's name, visible in the planning. | Monthly Management Meeting |
Type (required field) | The type of event (event type) being organised. | Meeting, Conference, Corporate Party, Wedding |
Group name | Optional group name. Appears after the event name in the schedule. | Management Team North-West |
Reference | A reference number automatically added to the invoice. | PO-1111-2222-IT |
Date | The date the event takes place. | 01-01-2026 |
Guests | The (expected) number of guests attending. | 20 |
Language (MICE Pro) | The main language for the event (e.g., for messages and documents). | English |
Internal colleague (planner role) who manages the event and liaises with the client. | Dennis de Kort | |
The organisation booking the event. Its data is used for invoicing. | ABC Bank | |
The contact person(s) at the client. All communication goes through the primary contact person. | John Doe (primary) | |
Notes | A field for important notes about the event. | The event will be a hybrid format. |
Extra information / Attributes | Custom fields you can add to record specific information. | Dietary requirements, Technical specs, Minimum spend |
Always create an organisation and a contact person (also for private clients). Invoices are addressed to the organisation. Messages, quotes, documents, and other files are addressed to the (primary) contact person.
After the new event is created, you are immediately directed to the event dashboard.
Event dashboard
On the right side of the screen you switch between two different dashboard views; an activity view and a timeline view.
Select packages
Start arranging the event by selecting a package. Packages are pre-saved activities containing products. These products are automatically added to the event. You can select more than one package.
Add activities
On the timeline, you can add an activity by clicking on the right time. You can adjust the length of the activities manually or by using the arrow keys.
Add products
Clicking on add products will take you to the product catalogue, which contains all the products in the system (you can also filter products).
The option suggestions is shown if a package has been added to the event. Such suggestions are products that are often added to a particular activity.
Edit products and packages
By clicking on the 'pen icon' you can change the product name, description and long description. You can also change the price. Please note! Do this with similar products only. Only the original product and package are shown in reports.
Add locations
You can add locations in various ways, either by clicking an empty timeline to create an activity, or by clicking on the location name in an existing activity.
Then you can change the location. The different locations indicate whether the set-up is suitable for the location and whether an event is already taking place at the location.
Create a multi-day event
Video about creating a multi-day event
To create a multi-day event, you can add more days to an event. This way, all days are eventually on one combined quotation and invoice.
Rather wish to present every day on a separate quotation and invoice? Then create an event for each day separately.
Multi-day events are available in MICE Regular & Pro, not in Start.
Duplicate day
If you have a multi-day event in which the days' structure is roughly identical, you can duplicate a day. To do this, click on the day you want to duplicate and click on the 3 dots next to the date. Then click on Duplicate day.
Duplicated days are placed after the last day.
Edit event days
It is now possible to process multi-day events consisting of divergent event days. You are able to edit the date of one or more event days so you can skip days in between.
To do this, click on the 3 dots next to the day you want to edit. Select 'edit day'.
Note that with such multi-day events, the days are all added to one quote and invoice. If you wish to have a multi-day event with a separate quote and invoice per event day, you should create separate events.
The next step is to send out a quotation. Access the relevant article via the link below.