Video about adding a new space
To add spaces and setups, go to setup (via the main menu), select venue in the setup menu, and possibly setups.
Tip: Use the capacity matrix (found at setup > venue > capacity matrix) to quickly add setups per space. Otherwise, first start with adding setups so after that, while adding spaces, you can select which setups are available in a space.
Setups
Include the various setups that are possible at offered spaces (and capacity). Based on this information, the correct spaces will be displayed in the request widget and in space selection.
Video about setups for spaces
Price
Enter the rack rate of the space. After selecting a space in an event, the correct price is displayed automatically.
You can indicate price variations in the packages (such as price per part of the day or special rates) at 'package prices'.
Available for event types
Please indicate here what type of events you can organise in the space, so that only the correct type of venues are visible when filling in the request widget.
Disable space
Make sure that this option is selected if you want to deactivate a space. The space will dissapear from the planning and at selection of spaces. The space will still be visible in past events and at spaces at setup > venue (space name is crossed out).
Space and setup per activity in schedule
A setup is linked per activity. The only option to present this well in a schedule is to select 'activities' and 'space' in the schedule's settings. Below you can find an example of how this will look like.
FAQ
I have added the variable 'setup'. Which setup is entered here?
The plenary setup of the primary space is retrieved and used for the setup variable.