Before you can use MICE Invoicing read the article 'Activate MICE Invoicing'.

There are 2 different ways to create invoices:

  1. Converting an event into a (down payment) invoice

  2. Create your own invoice

1. Converting an event into a (down payment) invoice

At the bottom left of the event dashboard, you will see if the event has been (partially) invoiced by comparing the total amount with the billed amount. The billed amount also includes concept invoices, so the amount does not only take into account offered an paid invoices.

To create a new invoice click 'create invoice'.

Change the view from 'detailed' to 'brief' to create a down payment invoice.

To create a (final) invoice leave the amount to 100%.

Then go to Billing via the main menu.

Here you will find an overview of all your invoices and their status.

The invoice you just created can be found first in the overview.

Concept invoices can be deleted at any time. With invoices including invoice numbers you can only delete the invoice with the latest invoice number.

2. Creating an invoice without an event

It is also possible to create an invoice without first creating an event.

First go to 'Billing' via the main menu.

Create a new invoice by clicking the button '+ create invoice'

Select a customer and add the products to the invoice.

Pay attention! An invoice cannot be linked to an event afterwards

Sending an invoice

After creating a draft invoice, you can send it by opening the invoice and click 'send'.

It is not necessary to immediately send the invoice via e-mail. You can also create a definitive invoice by clicking 'send manually', after which the invoice gets an invoice number and is automatically downloaded as a PDF file automatically (but not sent to an email address).

Approve a quotation

It is possible to accept/approve a quotation in MICE. This feature does not have any technical consequences. In certain cases, an invoice must first be checked by another person before it is sent to the client. The feature to 'approve' the invoice is developed to indicate that this person approved the invoice.

Credit invoice

Click here for more information

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