With the invoicing package of MICE Operations you immediately convert your event into a (down payment) invoice.
From event to concept invoice
You can create an invoice directly from the event dashboard, which is then prepared as a draft invoice in the invoicing module.
In the event dashboard you can always see what amount has been invoiced.
The order of products on the invoice is determined by the order of products in the event's schedule: packages are added first, then single products and finally products added to the activities.
When creating an invoice you can also enter a percentage of the amount to be invoiced, then a draft down payment invoice is created. The amount that is calculated remains stored in the event dashboard so that the amount is credited with the final invoice.
While creating a new invoice, select 'brief invoice' and enter a percentage.
Do you want to create a payment invoice without VAT? Select 'brief invoice', delete the lines of 9% and 21% and manually add a price at 0%.
Create an Invoice without creating an event first
You can also create an invoice without first creating an event. Go directly to Billing (via the blue menu bar) and click on '+ create invoice'. Select a customer and add a product to the invoice. Please note that this invoice will not be included in the turnover report.
The billing address can be entered when creating or editing a customer. If no details are entered, the customer's postal address will be retrieved.
It is possible to enter a cost centre or PO number in the reference field.
Multiple events on one invoice
You can continue to replenish a customer's invoices from multiple events until the invoice is sent. More information.
Still need to make an adjustment? We advise you to make adjustments directly in the event dashboard. Adjustments in the invoicing module are not made in the event dashboard or in the reports.
Easily split events
By duplicating the concept invoice you can indicate per invoice which organisation it should go to and you can easily remove and add customer data and product items.
In the invoice overview you can see all your concept, outstanding and paid invoices. The system also indicates when a reminder or deposit needs to be sent out.
At the top of the overview you see totals. These are:
The total value of all concept invoices (and approved invoices), so not sent.
The total value of all open invoices (open or partly paid), not taking into account possible partial payments.
Idem, but including VAT
The total value of credit, taking into account possible partial payments.
Add a file as attachment to an invoice message
It is possible to add attachments to the invoice message. To do this, first go to the invoice. Click on 'send'. You are now in the screen in which you can add the invoice message before it is sent. Click 'add file' and select a file. The file is now added as an attachment.
Note that we do not recommend adding attachments to messages due to increasing privacy measures by email services which may increase the chance of your message being marked as spam. Instead, add a link to the file in the message.
Send invoice via the system (invoice message, reminders and reminders)
The invoice is sent directly from the system. The system indicates when a reminder or reminder should be sent.
By means of the message templates you have your own message for each invoice message, reminder or reminder.
The invoice is automatically sent including invoice pdf. And you can always add an extra e-mail address (in CC or BCC).
You can start halfway through the year, you enter your last invoice number and the next invoice will be provided with the correct number.
You can add your own stationery to the invoice template to personalise it. Through the message templates you have your own message for each invoice message, reminder or reminder.
CSV file for accounting package
From the invoicing overview, you can directly export a CSV file and transfer it to your accounting package.
Default BCC e-mail address setting
Do you want all invoices to be sent to a standard e-mail address, you can set a BCC e-mail address where the e-mail is always sent by default, also to an e-mail and recognition program.
Link to accountancy package
On request. Please contact firstname.lastname@example.org