Has an event been invoiced but the invoice was created from another programme? Then it is possible to add it to the event as an external invoice.
Usefulness of an external invoice in MICE
In particular, by adding an external invoice to an event, you ensure that the billed amount of the event is updated according to the total amount of the external invoice. This way, it is immediately clear to staff that the event has been invoiced.
Add external invoice
Follow the steps below to add an external invoice to an event.
Go to the event dashboard of the relevant event.
At the top of the dashboard, click on the documents tab.
Under invoices, click on the arrow to the right and select Add external invoice (see image below).
Manually enter the details. Mandatory fields are the invoice number, invoice date and at least one invoice line.
Finally, click on save.
The external invoice has been created.🥳 The already invoiced amount of the event is immediately adjusted.
Influence of an external invoice in MICE
Below is an overview of items affected by an external invoice.
An external invoice updates the billed amount of an event. Is the invoice amount of the external invoice not equal to the total turnover of the event? Then the remaining amount is invoiced on the final invoice.
External invoices are not included in MICE invoicing. In other words: External invoices do not appear in your billing overview.
External invoices are included in the billing report.
In all other reports, external invoices are not included.